User Experience 2019-11-19 Meeting notes

Date

19 Nov 2019

Attendees

Goals

Updates from the last meeting
Review and Prioritize the metrics
MVP Scope
Next Steps

Discussion items

Item	Who	Notes
Update from the last meeting	Itzel Torres	Added new metrics: Students with multiple incidents % students that are repeat offenders Number of severe and minor incidents by school Also: Added severity of offenses to reports by student - by category major or minor Added time period for each report to allow selection for various months Modified race/ethnicity to conform to federal guidelines – not sure how to show the actual races for students with multiple races Added disability to reports by student Did not address chronic absenteeism, but absenteeism is reported by student. Discussion: Metric for chronic absenteeism, at Volusia it is chronic absenteeism is defined at 10% at of attendance from time of enrollment FL is also focused on chronic absenteeism, the percentage of attendance from the time a student is enrolled is more informative than just reporting absences. Not sure how to handle chronic absenteeism as it might be a different value calculation in different places, but at the very least a percentage of days in attendance might provide better context than just days absent.
Review and Prioritize the metrics	Itzel Torres	List of Metrics identified so far: Number/Percentage of incidents by type/code and demographic - for district or school Number/Percentage of offenses by geolocation and type/code, demographic Number/Percentage of Incidents reported by reporter type and incident code, demographic Number/Percentage of incidents by time of day and incident code, demographic Number/Percentage of actions taken by type/code and demographic - for district or school Number/Percentage of actions taken by reporter staff and type/code, demographic Incidents, location, date, action taken by student (with accompanying demographics) Students with multiple incidents (minor and severe) Would this roll up to the district by student by school? Percentage of students who are repeat offenders Number of major/minor incidents by school Need discussion on what Severity levels mean and how these are used in other states. Severity is usually tied to the incident type is usually set by the district so there is a need to map incident types to some severity category. CEDS Discipline Reason which is kind of like a type: https://ceds.ed.gov/element/000545 Are there any more metrics to add? The list seems complete at this time since some elements need a deeper discussion. How should these be prioritized? A survey will be sent to the group to prioritize these metrics and mark the ones that should be included in the MVP. After the survey is completed, we will update working session notes with results and discuss with the rest of the group on our next general working session 03 Dec 2019
MVP Scope	Itzel Torres	How many metrics should be included in the MVP use case? Which metrics should we develop visuals for? Question will be included in the Survey For the top priority metrics, is the spreadsheet reporting all the data needed for that metric? We will discuss this once the priority metrics have been identified. Metric Spreadsheet Note: The spreadsheet is not meant to represent how the visualization will look, but rather it represents the data that should be reported in the visualization for that metric.
Next Steps	Itzel Torres	Topics for discussion for next working sessions: Chronic absenteeism: Days absent vs. Attendance rate? Do we want to see excused and unexcused absences or would a percentage of attendance while the student is enrolled a better measure? Metric Roll up notes: Need to review and note which metrics roll up and how the rollup amounts are reported. Incident Severity Levels: How do we identify? What are others doing?

Action items

Review the metric spreadsheet and make sure that updates are captured in the Use Case Document
Send out Metric Survey to the subgroup