New States SIG - 2023-10-18

Participants

Meeting Record LINK

Agenda and Notes

• Ed-Fi Academy – What additional guidance would you like to see for data models and descriptors?
  • Understanding level
    • Vermont - did a few mapping to feel comfortable but was a bit confusing at the beginning
      • Having content geared toward someone who is new would have been helpful
    • Nate – useful links in Ed-Fi Tech Docs
      • https://edfi.atlassian.net/wiki/display/EFDS5/Unifying+Data+Model+-+Getting+Started
      • https://edfi.atlassian.net/wiki/display/EFDS5/Descriptor+Guidance
      • https://schema.ed-fi.org/datahandbook-v330a/index.html#/
  •  Vermont - descriptor - no one place that had all information about descriptors for Ed-Fi
    • Just a spreadsheet of descriptor variables would be helpful
    • Provide table SQL
    • way to apply and structure
      • EA provided spreadsheet for align tool, mapping documentation
  • Vermont - at CEDS, we have work group for adding elements
    • KB - we are always looking for new data elements; open a ticket so it is elevated to our data model team
  • Kansas
    • Wasn’t clear at the beginning; took a while to find the resources
    • Once it became clear, it was a lot easier
      • Need an overview on-ramp
    • KB - a data dictionary that translates community terms to Ed-Fi terms, e.g., code set = descriptor
    • Sayee - don’t spend more than 2 hours looking for document, just send message/Slack to Kathleen or Sayee
• Admin App support
  • KB - assume states are using Admin App to connect vendor to the sandbox
  • Sayee - how far and where are you using Admin App
    • Kansas
      • We are in a test stage environment, admin stage 4 sandbox, letting SIS vendors in, passing credentials to vendors
      • Haven’t gone to production with admin app
      • Our team adding data into Admin App, using the dashboard perspective
      • Vendors don’t have any interaction; we provide the sandbox
      • Sayee - Are you keeping the same credential in the staging environment?
        • We just have the testing stage environment
          • DoubleLine created sandbox for vendor,
          • Vendors are interacting the sandboxes in the staging environment, and Admin App is being used
      • Sayee - are vendors sending live data?
        • Kansas - no, no actual data
      • Question for KB to ask Double Line
        • Ask questions pertaining if Kansas is using out of box Admin App or Kansas specific Admin App
      • Keys and secretes - managed in Admin database
        • There needs to be an Admin Console
        • Vermont
          • we have been given access, but we have not really started to use it other than James.
    • Vermont
      • It was super helpful to have Admin App
      • EA created their own Admin App about to release; it suits all needs
      • Vermont will be using EA Admin App
      • As an SEA, I’d like to let LEA create sub-accounts for their own Admin App
    • Sayee - Ed-Fi Alliance going towards Admin API and discontinue support for Admin App
      • Community discovery - Admin App not used in actual testing or production environments; not completed functional for field needs
        • Fields created Admin consoles to fill the needs: IN, TX, WI, etc.
      • Current Admin App was designed for LEAs but not sufficient for SEAs
      • Looking to have SC open source Admin App added to the Exchange
    • KB to talk to other states to note timeline of where Admin App is used
• Data Mapping - Vermont demo (see recording for demo)
  • Starting blocks
  • Data managers at LEA level can assign their own claim set for their vendors
  • Data Collection and Reporting Knowledge Base - mapping of legacy codesets to Ed-Fi descriptors
  • Governance section - define what descriptors are and what programs are defined
  • Mapping of Ed-Fi domain and legacy code spreadsheet
  • explain PK mapping
    • Universal state pre-K program
      • Public funded 10 hour/week
      • Created our own program type descriptor
    • KB - recommended using extension versus using Ed-Fi core field that is inconsistent with its original definition
• Early Childhood Domain Model
  • Early Childhood SIG meeting PPT and Recording
  • Vermont
    • We have a system where a child can attend any pre-k program in any district, creating multiple enrollment
  • Sayee
    • All states need to extend the model for student early program association
    • Working Draft 10 - Early Childhood Domain Model
      • https://edfi.atlassian.net/wiki/display/EFDSDRAFT/ED-FI+WORKING+DRAFT+10+-+EARLY+CHILDHOOD+DOMAIN+MODEL
    • States are to create the model and make it a requirement for vendors
• Summit – reminder about SEA Community Meet Up on Monday, 10/23/2023, 1-3pm CT
• Beginning of the Year and End of the Year procedures for state’s ODS/API ⇒ save for next meeting
• Data Validation => save for next meeting, KB will share a diagram

Action Items

• Kathleen to ask DoubleLine about Admin API for Kansas
• Kathleen to speak to other states and note the timeline of where Admin API is used

Next meeting 15 Nov 2023