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New States SIG - 2024-03-20

New States SIG - 2024-03-20

Owned by Brian Bell
Last updated: Sep 06, 2024 by Ann Su

Participants

 

Meeting Materials:

Agenda and Notes

  • Any updates you would like to report?

  • Review what should be happening in the ‘Pilot Phase’

  • Any new Topics or Questions you would like to discuss for next month?

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  • Pilot Phase Overview

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  • SEA:

    • Continue or start modifying the SEAs downstream systems to pull data out of the ODS

      • Downstream systems: think about groups that will be impact because their data will be coming from a different source

      • Update data arch. Diagram and share with Ed-Fi team to help us see your plan, vision, and identify potential problems

    • Complete working on a LEA portal…

    • Dave (1:17 PM) - one of our big checks for level II stuff, is a percentage change over 10% in any category. it could be there is a change but it also flags a lot of errors that are the type you are talking about

    • Vydyanadham question at 1:18pm 

    • Ed-Fi Article on validation strategies will be released soon. Kathleen will let the team know when it’s released. 

    • Dave Q at 1:28pm

  • Annie share living document 

    • LEAs (slide) > Kathleen’s document

      • This is one of the largest underestimated stages

        • If your LEA fails in pilot then your LEA fails. Without their participation, you have no data. The most important player to your pilot. 

      • Make sure every ESA has at least one LEA in the pilot. 

        • If you’re using an education agency in your state. 

      • If you can do XML, you can do API

      • Failures = API errors on the SIS system

      • We’re asking them to learn a new technology so patience is key

      • Think of the pilot as a learning opp to blow up and take to a statewide level. Take good notes and work on your own documentation

      • Strongly encourage weekly meetings with vendors and bi-weekly with SEA

      • How do I pick the LEA?

        • Good team members for good pilot and parallel

        • A PILOT FAILS IF A LEA FAILS

    • Vendors (slide definition > Kathleen’s document)

      • These are all things you should vendors to do during your pilot

      • If you have a new vendor who hasn’t done Ed-Fi then they have to build a new dashboard to view submissions, validate errors. Potentially large task ahead of them 

      • Pilots should last 3-6 months

        • Allow late vendors time to finish before parallel starts. 

      • The parallel process is this but x10s larger with every vendor and every district

    • Pilot - SEA Tasks (slide)

    • Updates to Data Architecture (slide)

    • Ed-Fi Academy courses that are focused on SEA work (slide)

      • Nearly 20 SEA academy courses

      • Kathleen shows process of how to locate these courses 

      • Implementation Capabilities Framework (ICFs) Overview document

        • Life Cycle: Planning, pilot, parallel, production (1:50pm)

    • Kathleen to Julie re: their pilot planning so these documents apply

    • Drew (1:53pm): Planning, pilot, parallel, production. What does parallel mean? The entire state participates in a larger version of your pilot. 

  • Any new topics or questions you would like to discuss for next month

Next meeting 15 May 2024