New States SIG - 2023-09-20

Participants

Meeting Recording LINK

Agenda and Notes

• Introductions
• Summit attendance
  • Reminder regarding SWG meeting on Monday, 10/23, 1-3pm
    • Kansas - in-state conference that week, won’t be able to attend.
    • Vermont - not aware of anyone attending.
• Updates
  • Plan for next 3 months on your roadmap
    • Vermont
      • Vendors connecting to sandboxes.
      • Vendors don’t have good synching solutions
        • EA is working on the same problem for other states
        • PowerSchool leading the charge
        • KB - suggest having a backup plan
      • Finalizing mapping
      • Collect 2023 data to compare with legacy system, wrap up by early winter, start collecting real time data for 2024
      • Sticking to Core, only extend some descriptors
      • KB - reviewing state mapping to see consistency across states
        • We may ask for your mapping document to see if you are using a field differently, and if we need to expand our data standards
    • Kansas
      • Sandbox up and going, getting vendors in for the next 2 months
      • Bring in our pilot districts next

• • Recent wins
    • Vermont
      • Some vendors are ready to test actual data in October, already working on sandboxes, 0 extension
    • Kansas
      • sandbox functioning
        • Vendors are now all in and happy
  • Recent blockers
    • Vermont
      • pre-k enrollment data
        • Pre-k program different from k12 enrolling
        • Put into pre-k program participation model
        • Would be ideal without extension
        • KB - open a ticket to CST
      • will need to do ETL to CEDS
        • Will need to figure out in next 6-8 months
        • KB - check out Exchange for how other states have done this
          • those versions are out of date
    • Kansas
      • Turned sandbox over prematurely
        • Stood up a 5.3, vendors were in, then we went to 6.1
          • we are sticking with 5.3 for Vermont; our vendors said to go to 7.1 next and skip 6.1
          • we went to 6.1 so we won’t need to immediately upgrade to have support
          • Vermont - are you collecting CTE data using Ed-Fi?
            • Kansas
              • No. Easier to do it in 6.1 for shared students (funding building and accountability building).
                • Vermont - we have the same problem
      • Struggle making sure things were populated appropriately with data, using swagger, not all resources were populated properly
• Engagement/onboarding
  • Vendor engagement/collaboration
    • Kansas
      • Weekly meetings with vendors
  • District engagement/onboarding
    • Use cases, if any
    • Vermont
      • Onboarding LEAs
        • Announced in June in school register (official newlstetter_
        • Meeting this Fall at IT conference in the state to discuss Ed-Fi and answer questions
        • Set up data governance to meet their needs
        • KB - do you plan on having district use case
          • District to use data independently from how state is using data
            • Vermont - maybe chronic absenteeism
            • Will ask district what they will need at the conference
    • Kansas
      • Will have dashboard built for district use case on top of Ed-Fi data
        • District to show us what they want
        • Using Power BI
• Brainstorm for topics for next meetings
  • Data Mapping
    • Vermont to demo
  • Mature states to share their Beginning of the Year and End of the Year procedures

Action Items

• Extend meeting through January 2024 (no meeting in December 2023)

Next meeting 18 Oct 2023