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New States SIG - 2023-09-20

New States SIG - 2023-09-20

Oct 20, 2023

Participants

First Name Last Name Organization Christine Armstrong Kansas State Department of Education Drew Bennett Vermont Education Agency Kathleen Browning Ed-Fi Alliance Cassidy Canzani Vermont Education Agency Julie Cook Kansas State Department of Education Tracey Delphia Vermont Education Agency Nate Gandomi Ed-Fi Alliance Brian Hosey Kansas State Department of Education David Kelley Vermont Education Agency James Nadeau Vermont Education Agency Jennifer Shaffer Kansas State Department of Education Support: Ann Su, Ed-Fi Alliance

Meeting Recording LINK

Agenda and Notes

  • Introductions

  • Summit attendance

    • Reminder regarding SWG meeting on Monday, 10/23, 1-3pm

      • Kansas - in-state conference that week, won’t be able to attend.

      • Vermont - not aware of anyone attending.

  • Updates

    • Plan for next 3 months on your roadmap

      • Vermont

        • Vendors connecting to sandboxes.

        • Vendors don’t have good synching solutions

          • EA is working on the same problem for other states

          • PowerSchool leading the charge

          • KB - suggest having a backup plan

        • Finalizing mapping

        • Collect 2023 data to compare with legacy system, wrap up by early winter, start collecting real time data for 2024

        • Sticking to Core, only extend some descriptors

        • KB - reviewing state mapping to see consistency across states

          • We may ask for your mapping document to see if you are using a field differently, and if we need to expand our data standards

      • Kansas

        • Sandbox up and going, getting vendors in for the next 2 months

        • Bring in our pilot districts next

    • Recent wins

      • Vermont

        • Some vendors are ready to test actual data in October, already working on sandboxes, 0 extension

      • Kansas

        • sandbox functioning

          • Vendors are now all in and happy

    • Recent blockers

      • Vermont

        • pre-k enrollment data

          • Pre-k program different from k12 enrolling

          • Put into pre-k program participation model

          • Would be ideal without extension

          • KB - open a ticket to CST

        • will need to do ETL to CEDS

          • Will need to figure out in next 6-8 months

          • KB - check out Exchange for how other states have done this

            • those versions are out of date

      • Kansas

        • Turned sandbox over prematurely

          • Stood up a 5.3, vendors were in, then we went to 6.1

            • we are sticking with 5.3 for Vermont; our vendors said to go to 7.1 next and skip 6.1

            • we went to 6.1 so we won’t need to immediately upgrade to have support

            • Vermont - are you collecting CTE data using Ed-Fi?

              • Kansas

                • No. Easier to do it in 6.1 for shared students (funding building and accountability building).

                  • Vermont - we have the same problem

        • Struggle making sure things were populated appropriately with data, using swagger, not all resources were populated properly

  • Engagement/onboarding

    • Vendor engagement/collaboration

      • Kansas

        • Weekly meetings with vendors

    • District engagement/onboarding

      • Use cases, if any

      • Vermont

        • Onboarding LEAs

          • Announced in June in school register (official newlstetter_

          • Meeting this Fall at IT conference in the state to discuss Ed-Fi and answer questions

          • Set up data governance to meet their needs

          • KB - do you plan on having district use case

            • District to use data independently from how state is using data

              • Vermont - maybe chronic absenteeism

              • Will ask district what they will need at the conference

      • Kansas

        • Will have dashboard built for district use case on top of Ed-Fi data

          • District to show us what they want

          • Using Power BI

  • Brainstorm for topics for next meetings

    • Data Mapping

      • Vermont to demo

    • Mature states to share their Beginning of the Year and End of the Year procedures

Action Items

  • Extend meeting through January 2024 (no meeting in December 2023)

Next meeting Oct 18, 2023