New States SIG - 2024-02-21

Participants

Meeting Materials:

• Agenda

• Meeting recording LINK

Agenda and Notes

• Introductions and purpose of SIG meeting

  • Customer Success Team - Kathleen, Mike, and Steven

• State Status

  • Refer to slide #1 for state status

  •  Kansas and Vermont - confirmed still doing dummy data in sandbox

• Vendor Communications during Pilot and Parallel stages

  • SEA Implementation Playbook

  • Vendor Communications - Refer to slide #3

    • Each vendor is on their own timeline

    • Communication you provide may vary

  • For Pilot stage, verify on their ODS for if any data is missing or inaccurate

    • May need to update requirement (use version numbering to keep track) based on finding

    • Communicate with vendors weekly or at least bi-weekly

      • Update requirements

      • Any changes to timeline

    • Vermont - is there a convention for Versioning the spec, should it start with the edfi version number and then add state specific revisions to the end of that number? 

      • Steven - best to start with 1.0, 1.1, 2.0, etc.

    • Use Pilot ODS for level 2 validation with different vendors

  • Transition from Pilot to Parallel

    • Working with additional vendors and districts, larger data

    • Recommend at least one of each:  large,  medium, and  small size districts

      • Each size district bring different potential use cases, errors to resolve

    • Communicating requirements

      • E.g. have 3 versions for requirement from Pilot stage

      • Make sure communicate all versions with all vendors

      • Make sure vendors have applied the latest releases

    • Parallel stage may bring additional changes to requirements

      • Document and communicate to vendors as soon as possible

    • At the end of Parallel stage, there should be no additional changes to requirement, unless there is a new state requirement

    • Parallel stage will succeed with communications with vendors, documenting changes by versions, and vendors adhering to latest version

  • Have realist start and end dates for Pilot and Parallel stages

  • Alliance has monthly meetings with SIS and MSP vendors

    • Feedback from vendor stress importance of communications

  • Additional reference materials: Academy courses

    • Ed-Fi 272 Technology Providers Engagement

    • Ed-fi 274 LEA Support Model

Next meeting Mar 20, 2024