New States SIG - 2024-02-21

Participants

Meeting Materials:

• Agenda PPT
• Meeting recording LINK

Agenda and Notes

• Introductions and purpose of SIG meeting
  • Customer Success Team - Kathleen, Mike, and Steven
• State Status
  • Refer to PPT slide #1 for state status
  •  Kansas and Vermont - confirmed still doing dummy data in sandbox
• Vendor Communications during Pilot and Parallel stages
  • SEA Implementation Playbook
  • Vendor Communications - Refer to PPT slide #3
    • Each vendor is on their own timeline
    • Communication you provide may vary
  • For Pilot stage, verify on their ODS for if any data is missing or inaccurate
    • May need to update requirement (use version numbering to keep track) based on finding
    • Communicate with vendors weekly or at least bi-weekly
      • Update requirements
      • Any changes to timeline
    • Vermont - is there a convention for Versioning the spec, should it start with the edfi version number and then add state specific revisions to the end of that number? 
      • Steven - best to start with 1.0, 1.1, 2.0, etc.
    • Use Pilot ODS for level 2 validation with different vendors
  • Transition from Pilot to Parallel
    • Working with additional vendors and districts, larger data
    • Recommend at least one of each:  large,  medium, and  small size districts
      • Each size district bring different potential use cases, errors to resolve
    • Communicating requirements
      • E.g. have 3 versions for requirement from Pilot stage
      • Make sure communicate all versions with all vendors
      • Make sure vendors have applied the latest releases
    • Parallel stage may bring additional changes to requirements
      • Document and communicate to vendors as soon as possible
    • At the end of Parallel stage, there should be no additional changes to requirement, unless there is a new state requirement
    • Parallel stage will succeed with communications with vendors, documenting changes by versions, and vendors adhering to latest version
  • Have realist start and end dates for Pilot and Parallel stages
  • Alliance has monthly meetings with SIS and MSP vendors
    • Feedback from vendor stress importance of communications
  • Additional reference materials: Academy courses
    • Ed-Fi 272 Technology Providers Engagement
    • Ed-fi 274 LEA Support Model

Next meeting 20 Mar 2024