New States SIG - 2024-02-21
- Ann Su
- Ann Su
Owned by Ann Su
Participants
Meeting Materials:
Agenda and Notes
- Introductions and purpose of SIG meeting
- Customer Success Team - Kathleen, Mike, and Steven
- State Status
- Refer to PPT slide #1 for state status
- Kansas and Vermont - confirmed still doing dummy data in sandbox
- Vendor Communications during Pilot and Parallel stages
- SEA Implementation Playbook
- Vendor Communications - Refer to PPT slide #3
- Each vendor is on their own timeline
- Communication you provide may vary
- For Pilot stage, verify on their ODS for if any data is missing or inaccurate
- May need to update requirement (use version numbering to keep track) based on finding
- Communicate with vendors weekly or at least bi-weekly
- Update requirements
- Any changes to timeline
- Vermont - is there a convention for Versioning the spec, should it start with the edfi version number and then add state specific revisions to the end of that number?
- Steven - best to start with 1.0, 1.1, 2.0, etc.
- Use Pilot ODS for level 2 validation with different vendors
- Transition from Pilot to Parallel
- Working with additional vendors and districts, larger data
- Recommend at least one of each: large, medium, and small size districts
- Each size district bring different potential use cases, errors to resolve
- Communicating requirements
- E.g. have 3 versions for requirement from Pilot stage
- Make sure communicate all versions with all vendors
- Make sure vendors have applied the latest releases
- Parallel stage may bring additional changes to requirements
- Document and communicate to vendors as soon as possible
- At the end of Parallel stage, there should be no additional changes to requirement, unless there is a new state requirement
- Parallel stage will succeed with communications with vendors, documenting changes by versions, and vendors adhering to latest version
- Have realist start and end dates for Pilot and Parallel stages
- Alliance has monthly meetings with SIS and MSP vendors
- Feedback from vendor stress importance of communications
- Additional reference materials: Academy courses