New States SIG - 2023-07-19
- Ann Su
Owned by Ann Su
Participants
Materials
SEA Tactical Implementation Playbook PPT
Meeting Recording LINK
Agenda and Notes
- We are kicking off a new Special Interest Group (SIG) for states that are in the beginning stage of their Ed-Fi implementation. This SIG will focus on discussing the Ed-Fi SEA Playbook, best practices, and support, to help you with your implementation.
- How to shorten the timeline for quick wins for agencies? Best practice is to be in production within 2 years.
- E.g., GA completed mapping state implementation in just 3-4 months instead of 6 months
- Status
- KS already has roadmap defined, start pilot in new school year
- UT formed team of 20+ people
- Finishing end point to receive data
- Last week shared our API based off Ed-Fi chart of account
- Working through a couple of issues vendor identified
- 3 different vendors currently engaged
- 4 other vendors to reach out to
- VT awarded contract, joining Ed-Fi, need to develop roadmap
- Working with SIS vendor for our 2nd year pilot
- 4 or 5 SIS vendors
- 1 statewide ODS
- 51 districts in VT
- Hosted by EA cloud platform
- Working with SIS vendor for our 2nd year pilot
- Planning phase overview (see PPT and recording for details)
- Engage Ed-Fi Expertise
- Hire a badged Ed-Fi MSP or Consultant, don’t DIY
- Select Initial Reporting Targets
- Identify initial use cases
- E.g.
- AZ financial reporting for school funding
- Snapshot of membership count
- WI - charter school information and student roster information
- AZ financial reporting for school funding
- E.g.
- Identify initial use cases
- Data Mapping
- UT - finance and assessment
- Finance - vendors who had done mapping for other SEA
- KS - vendor has finished mapping document
- CST can provide guidance in between
- UT - finance and assessment
- Reporting + Data Hub
- ESA Data Hub - data services for district and state reporting
- Define a business model - pilot phase, use cases, revenue stream for data hub
- E.g. Texas has business model for regions
- Engage Ed-Fi Expertise
- Pilot phase
- Choose pilot vendors who will choose LEAs to opt in for pilot phase
- 1 cohort or 2
- E.g. Texas chose Ed-Fi national vendors
- 20+ vendors separated into 2 cohorts with 35 LEAs
- E.g. Texas chose Ed-Fi national vendors
- Apply lessons learned into parallel year
- Ed-Fi getting vendors get certified
- Updates to Data Architecture
- Parallel Phase
- Most important best practice for state implementation
- E.g. Texas chose limited use case
- End to end testing with just 4 use cases
- Increase vendor and district base
- 20 to 30% mark to include
- Production phase
- Best Practices
- Technical Task Assignment
- Vendor Communication
- LEA Communication
- How to shorten the timeline for quick wins for agencies? Best practice is to be in production within 2 years.
- What are some of your pain points and how our CST can assist
- Other
- Kansas - we meet weekly with vendors and stakeholders
- Going to these and other Ed-Fi meetings, especially to Summit, were invaluable for making decision to go this route, choose the vendors
- Sayee - beneficial to hear what others have done