New States SIG - 2023-11-15

Owned by Ann Su
Last updated: Nov 17, 2023
3 min read

Participants

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First NameLast NameOrganization
ChristineArmstrongKansas State Department of Education
JulieCookKansas State Department of Education
BrianHoseyKansas State Department of Education
JenniferShafferKansas State Department of Education
DonModdeUtah State Board of Education
DrewBennettVermont Education Agency
CassidyCanzaniVermont Education Agency
TraceyDelphiaVermont Education Agency
DavidKelleyVermont Education Agency
JamesNadeauVermont Education Agency
KathleenBrowningEd-Fi Alliance
NateGandomiEd-Fi Alliance
MichaelMinutoEd-Fi Alliance
MustafaYilmazEd-Fi Alliance

Support: Ann Su, Ed-Fi Alliance

Meeting Record LINK

Meeting Materials:

  • Agenda PPT
  • Data Validation Summit Presentation PPT

Agenda and Notes

  • Goals for the group
    • Pain points
    • Alliance assistance
    • Community collaboration
    • Feedback on support resources
  • Recap of last month's meeting and action items
    • Data model, descriptor, Admin App support
    • Beginning of the year/end of year procedures
  • New resources
    • New course published: Ed-Fi 272 Technology Provider Engagement
    • Courses in progress:
      • Ed-Fi 274: LEA Support Model
      • Data validation
        • Review Summit presentation on Data Validation
        • Members are interested in seeing this course.
          • How to compare last year’s data to this year’s data.
  • Beginning of the Year and End of the Year procedures for state’s ODS/API
    • Alliance doesn’t have anything documented at this time.
    • Kathleen prepared a list (see Agenda PPT) based on her prior experience of implementing for an SEA (see meeting PPT)
      • Some states have multiple SY ODS’s running at the same time. Turn off only the one of interest.
        • Vermont - We allow districts to revise 3 years, need to have prior 2 years open.
        • Kathleen - will have other states that have done so to connect with Vermont.
      • Mike - proper documentation and knowledge transfer when talking with MSP/SI
        • Call these out as part of deliverable when negotiating contract with MSP/SI engagement.
  • Success Team Services
    • Expanding definition of support
      • Proactive Support - beginning to end, planning Ed-Fi implementation architecture design
      • Reactive support - technical support
      • Success Portal
      • Academy and Knowledge Base
    • Proactive Support
      • Kansas - interested in Mini staff training.
        • We are working with vendor on fields that don’t align with Ed-Fi standards.
          • Would like to have a walk thru.
        • many of these would have been fantastic for our process at the beginning.
      • Vermont - this is a pretty good menu to choose from for support.
        • Vendor and community connection - don’t know necessarily the role of CST.
          • We talk to EA weekly.
      • Kansas
        • Ed-Fi has a whole section that works with SIS vendors to help states.
        • Several SIS reach out to Ed-Fi in reverse path - good value.
        • Having RFP and best practices would be good to review.
        • Guidance on proper Ed-Fi API usage - use consistently.
      • Mike
        • We get a group of customers for a SIS for requests and make a common ask to the SIS.
  • Future topics
    • Validation - yes
    • Vendor Certification
    • Mapping
    • LEA Engagement
    • Utah
      • In Utah’s case, we are working with the LEA vendors in the next few months, coordinating the release of API to them. We would like to discuss how to engage with the SIS and small vendors.
      • We would appreciate any feedback from other states.
      • Kansas - Sample of questions to ask vendors
        • Heard at a Summit session.
        • Kathleen - do you have a list of questions that you have?
          • Kansas - no; but thought it would be good to have after hearing about it at the Summit.
    • Kansas
      • Guidance to vendors on how to engage
    • Vermont
      • Multi-year ODS management
      • Kathleen - do you mean single year ODSs all open at the same time.
        • Vermont - yes
          • We normally open previous2 year as their own data collection period
          • 2 -week window; not open all the time
          • In VT, it’s a state law to give 2 years to get funding to be corrected over time.
  • State updates
    • Kansas
      • Challenge to review mapping from Ed-Fi to CEDS, to send to our data warehouse (CEDS IDS and CEDS data warehouse)
      • Not easy to make the switch.
      • VT -
        • We can share what we have done for CEDS mapping.
        • in the IDS, it’s not transactional way, not stored normalized way.
        • CEDS IDS vs RDS
        • Staging table clear to people working on transactional.
      • Still in sandbox environment for vendors
    • Utah
      • Integration with CEDS - Mark is looking at this as well; would like to talk with other states.
        • Vermont - interested in talking to Duan Brown
      • Finance side - demo chart of account, have end points for LEA, local budget and local actuals.
        • On track to release to first set of vendors in the next month
    • Vermont
      • No major change in status
      • Some vendors are ready for pilot stage, some in sandbox.

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