New States SIG - 2024-05-15

Participants

WebEx Recording LINK https://edfi.webex.com/edfi/ldr.php?RCID=bcce854bf9a45ccdc03f319220dc547

Agenda and Notes

• Introductions and purpose of SIG meeting

  • Customer Success Team - Kathleen, Mike, and Steven

  • Welcome Christopher from Kansas and Eric from Tennessee

• Topics from Tech Congress

  • SEAs Internal Departmental Engagement

    Open

    

    • Links to Academy courses

      • Ed-Fi 131

      • Ed-Fi 231

    • ICF for SEA - https://docs.google.com/spreadsheets/d/1Ufe5PB7959H5hA3lqmp6ToFl4dtOO1rf/edit#gid=282245608

    • Kathleen and Mike working on a project plan template for states starting to implement Ed-Fi

  • Texas - challenge during Pilot and Parallel Phases for asking commitment and timing for LEA to participate for end to end testing

    • Open

      

    • Large, medium, small district bring different use cases for testing

    • Allow opportunity for testing in Pilot phase to identify issues

    • Vendors would like to be involved with state communications from the beginning

    • Vermont - when you use small medium and large, is this a relative term. for instance to some other states all our districts are small?

      • Kathleen - medium and large are relative, especially in large state like Texas

        • Look at sizes of your LEA, pick some of the bigger LEAs versus smaller LEAs

      • Kathleen - How did Vermont pick LEAs for participation in Pilot?

        • Vermont - we had 4 vendors in entire state

        • We went with PowerSchool that had most of the districts

        • At the end of the Pilot, small LEAs work with a small vendor called Alma. They are participating in the Parallel phase but have a long way to go.

    • Kathleen - difference between LEA participating in Pilot versus Parallel

      • Pilot - identify big hurdles that need to be corrected early on

        • Enhance, correct

      • Parallel - the more participation, the better Production will be. Best if 100% LEA participation, but at least 50%.

        • New issues will be identified, e.g. how to submit data through the API

        • First time LEA to receive data error back, learn how to use SIS error reporting to get errors corrected

        • Review state validation report, and how to make correction

        • Learn how to submit data, how to ask questions, how to communicate with the state and vendors

  • Minimize Last Minute API Changes by Planning Ahead

    • Challenge from Texas

    • Lack of collaboration with downstream systems, if not part of planning/testing, they may be reason for needing the data model changes

• State Status

  • Kansas - Will start Pilot soon

  • Tennessee - In Parallel

  • Utah - Setting up Sandbox

  • Vermont - In Parallel phase, will be in Production next year, collecting data from LEA

Next meeting: June 19, 2024