New States SIG - 2024-12-10

Participants

WebEx Recording LINK https://edfi.webex.com/edfi/ldr.php?RCID=228a56fbb9f67c8932df154bdab2f640

Meeting Material

Agenda and Notes

• Welcome and introduction

• Meeting Cadence - continue meeting on a monthly basis?

  • Agreed on continuing with monthly meeting starting in February 2025

• Ed-Fi Data Submission Bootcamp

  • Review: Boot Camp Slide Deck

  • Background

    • Slide deck was created for Texas and modified for all Ed-Fi Partners

    • Training (bootcamp) available from for any state that needs help

  • Documentation - Interpreting Level 1 errors

    • Ed-Fi Error Encyclopedia xls (https://docs.google.com/spreadsheets/d/1Qyt4Wx3Xa7M_xRyyjk_tJE6fZ9pt0woqvHjCrg_plHA/edit?gid=1308440091#gid=1308440091)

      • List of error code, details, error category, error resolution

    • Vermont - is this work-in-progress list just errors that Texas has experienced?

      • Kathleen - we tried to create a Ed-Fi core version, so the list does not include Texas extensions

  • Frequent error codes 

    • 400 Bad request

    • 401 Unauthorized

    • 403 Forbidden error

      • Vermont • we had these types of level one dependencies errors in Vermont in the previous system, but the data collection team is indeed responding to these types of errors.

    • 409 Conflict

    • 500 Internal_Server_Error

  • Resolution Examples

    • Explain to vendors and team

      • Vermont • well i think they would really benefit from this walk through of errors that you offered. i will have to speak to James and others in Vermont, but this addresses some the errors by avoiding them.

      • Kathleen

        • SIS have documentation in their system but they are not training the LEAs

        • MSP are doing this training

  • Reaction to training document

    • Training during pilot and parallel phases for LEAs

      • Districts trained in Pilot phase can help train districts in Parallel phase

    • Reach out to MSP to ask them to help training LEA or contact CST

    • Utah • If you have it handy, can you post (or direct me to where to find it online) the different error messages and descriptions you presented?

      • Kathleen

        • Use ours as the base template and add your extension specific chart

      • Meeting recording will also be available

    • Vermont• We will be adding CTE and IDEA to our edfi suite . and there are not many other states doing CTE stuff yet

• Tech Congress 2025 - April 21 - 23, 2025 in California

Next meeting: Feb 19, 2025