SWG 2021-05-05 Meeting

Participation

Support

Nancy Wilson, Ann Su - Ed-Fi Governance Support

Meeting recording LINK

Refer to the PPT  for additional details on the meeting minutes and discussions.

The meeting was held on 2021-05-05 1:00Pm -2:00pm CT via WebEx

Agenda

• Action Items from April SEA WG Meeting
  • Accommodation Needs – subgroup meetings scheduled with SC and IN.
  • Service to Non-Enrolled Student Use Case – subgroup meeting to be scheduled
• Summer Enrichment Use Case - IN
• Graduation Pathways Use Case - IN and WI
  • Forming a working session group next week
• Data Specifications Timeline - states discussing their current process
• Section Data for Non-Conventional Scheduling Use Case - IN
• Priority Use Case List - Google Sheet

Meeting Notes

Data Specifications Timeline - states shared their current process

• WI - JSON
  • Vendor Spec 80-90% by Jan
  • Extension for ancestry ethnic id - adoption by 21-22 school year
  • Addition after data publication
• Arizona is similar but this year had to take more time for learning modality specifications.
  • By the end of January have a sandbox environment for vendors to use for testing to be ready for next year.
  • Non-breaking change we do introduce as we go in our development and testing cycle. Publish standard and for later minor releases from Ed-Fi you accept them and wait for integrating major releases until the next year.
  • For change in version/upgrade in June vendors need to be informed well before implementation.
  • Per WI can use an older SDK without a new version API and what gets generated is the JSON that needs to be sent.
  • WI does not use basic claim sets - we control which entities/resources can be accessed. We take the data but don’t do anything with it downstream.
• Texas
  • Data standard not updated until next year if timing is late (December/March timeline for publishing).
  • Is graduation scheduling the top priority - do you want ed-fi to facilitate this? Yes but cannot prioritize one over another - have hired consultant group to help us with this

Summer Enrichment Use Case - Indiana (refer to PPT - link above)

• How to capture enrichment and learning recovery this summer and maybe next few years
  • Supplying data is a condition for receiving state and federal grant for IN
  • Tie back to course transcript although credits are not awarded
  • Student/School association
  • Prescribing program names to schools
    • Math
    • ELA
    • College & Career
    • Social & Emotional Learning
  • Arizona introduced a program requirement for Federal funding - 21st Century Community Learning Center
    • Capture attendance and program time log
  • Wisconsin
    • Using existing course completion process for gathering summer credits
    • Summer enrollment for CTE
  • Sayee to combine IN and AZ models for common pattern for review at the next meeting

Graduation Pathways Use Case - IN and WI (refer to PPT - link above)

• Forming a working session group in the next 2 weeks for states that are interested
• IN
  • Adopted in 2020 cohort, individualized graduation requirement
  • PBL student transcript: IN has to map academic record to course data
• WI
  • JSON
  • LEAs submit district level graduation plan with one common plan for all high schools
  • WI can share how they gather work-based learning and service-based learning

Section Data for Non-Conventional Scheduling Use Case - IN

• How are other states covering these scenarios?
  • WI is experiencing all these issues; interested in how IN makes project based learning work
  • From Sayee: Is graduation scheduling the top priority - do you want ed-fi to facilitate this? Yes but cannot prioritize one over another - have hired a consultant group to help us with this. Definitely a high priority.
  • Indiana summer enrichment - a work in progress with adjustments to be made in 2022 and clean data by 2023.
• Ed-Fi to facilitate subgroup discussion
  • NE is interested

Action Items:

• May need to extend future monthly meetings to an hour and a half
• Summer Enrichment - Sayee to combine IN and AZ models for common pattern for review at the next meeting

Next meeting: 01 Jul 2021 

Last Update: 28 May 2021