SWG 2021-04-01 Meeting

Participation

Support

Nancy Wilson, Ann Su - Ed-Fi Governance Support

Meeting recording LINK

Refer to the PPT  for additional details on the meeting minutes and discussions.

The meeting was held on 2021-04-01, 11:00am - 12:15pm CT, via WebEx

Agenda

• Action Items from March SEA WG Meeting
• Accommodation Need – Customization field can be used for this
• Disability Code from DE to Vendors.
• Use Cases Document - Google Sheet Link - https://docs.google.com/spreadsheets/d/1-HymK1otRu9vpdTdnXhfTFAZMcZ3fgmatjYadeQYosc/edit?usp=sharing
• TEA Use Case - Non-Enrolled Student Receiving Special Services

Meeting Notes

• Meeting cadence
  • Recurring monthly meetings - first Thursday at 11am CT
  • Sub-group meetings with state with priority use cases

• Action Items from March SEA WG Meeting
  • Accommodation Need – Customization field can be used for this. Can create separate profile by vendor.
    • Delaware shared model (see slide deck)
      • Disability Code from DE to Vendors. Pearson is pulling demographics but not accommodation. This is being discussed. Pearson currently receives data via spreadsheet.
      • Districts provide accommodations to separate vendors.
      • Sayee will take action item to find out when accommodation data will be available.
      • Sayee to discuss with Delaware and SC regarding demographics information for assessment.
    • SC - uses similar demographics for alternative assessment.
      • Provides instructional setting that identifies SPED in alternate assessment but depends on assessment provider.
    • IN - need to establish actual descriptor, and add academic areas
      • Sayee to have follow up meeting with Debbie Dailey on accommodation descriptor/demographic indicator
      • IN has state-wide accommodation system and English learner system. Source of accommodation data is statewide IEP system.
      • IN sends some demographic accommodation data through current model in assessment roster
      • Should be defined and established as a common descriptor, not free value.
      • Need to be able to indicate the academic subject area and show what part of the test the accommodation is being used for.
      • Should be mapped to individual subject that needs accommodations. Could have separate records based on subject related to assessment.
      • There is not a hard deadline re transfer to Ed-Fi but want to get away from text file transfer.
      • Sayee to gather specific requirements from IN and SC to help determine if actual accommodation descriptor is needed
    • NE - currently don’t provide accommodation to assessment vendor. For long term, it’s better to have assessment by subject with related accommodation.
    • IN and SC - provide vendors with accommodations and they send which ones were actually used. SC provides accommodation data to vendors included with rostering information with values set by vendor; get data from LEA and transfer to vendor via CSV and get back what was used.
    • Strong interest across the participating states to push up data to all vendors.

• Use Cases Document - Google Sheet
  • Link - https://docs.google.com/spreadsheets/d/1-HymK1otRu9vpdTdnXhfTFAZMcZ3fgmatjYadeQYosc/edit?usp=sharing
  • States to add priority use cases to the sheet

• Texas Education Agency (TEA) Use Case - Non-Enrolled Student Receiving Special Services (see slides 10-12 in meeting PPT)
  • Data collection for reporting requirement at student level; data reported at aggregate level in a legacy system using Ed-Fi. Outliers with home school, private school and such.
  • DE - evaluation done by early learning program, state does not collect information
  • MI - works with Head Start - have a need to collect information but early childhood enrollments do not fit into Ed-Fi model.
  • SC - collects early childhood data
    • SEA receives federal IDEA funds for all students and allocates funds to LEAs for enrolled and non-enrolled students within their district.
    • SEA and LEA have responsibility for reporting those students through federal reporting. This is a federal requirement for all states (and LEAs).
  • IN - LEAs need to report students enrolled in non-public schools
  • NE - district is capturing data for students enrolled in non-public schools
  • Ed-Fi Options to address issues
    • SEA receives federal IDEA funds for all students and allocates funds to LEAs for enrolled and non-enrolled students within their district. SEA and LEAs have responsibility for reporting those students through federal reporting. This is a federal requirement for all states (and LEAs).
    • Sayee working with TEA on these draft options.

• Action Items:

• Sayee to schedule 30 minute interview time with DE, IN, SC, MN, and NE to discuss model change.
• States to inform Sayee with any concerns about scheduling recurring monthly SEA Work Group meetings on first Thursday each month at 11 am CT.
• States to identify priority use cases in Google sheet here

Next meeting: TBD

Draft 2021-04-019