SWG 2023-02-02 Meeting

Participation

The meeting was held 2023-02-02  1:00Pm -2:15pm CT via WebEx

Meeting materials

• Agenda PPT
• CST Presentation PPT

Link to Meeting Recording

Agenda and Notes

• Introduction
  • Recurring monthly meetings on the 1st Thursday of each month
  • Addressing needs raised by states
• Academy 2023 Roadmap Community Feedback
  • Mike introduced Customer Success Team
  • Key tasks of CST
    • Ed-Fi Academy courses - Nate
    • Technical Support Help Desk/Community Support - Kathleen
      • Ed-Fi Tracker Tickets
        • https://www.ed-fi.org/
          • Issue tracking link https://www.ed-fi.org/
        • Tickets are assigned and responded to within 24 hours
      • Email
      • Phone Calls
      • Screen Sharing
      • And continue using Slack for community communication
    • Community Hub - Mike
      • On-line portal for on-line resources
      • Consolidating ticketing system, Tech Docs, Knowledge base
      • Able to create community groups for sharing of information
  • Ed-Fi Academy
    • Published courses
      • Summit 2021 - 4 introductory courses
      • Summit 2022 - 6 more courses published
    • Introducing short videos that are more technical facing
    • Nate will send 2023 Roadmap to agencies for feedback
    • Question
      • Scott K - when I last looked at them, it looked like you had to take the first course to take later ones.   Is that true?
      • Max - I have staff that would be interested in some but not all
        • Ann - Yes. Will bring this issue back to the Academy Team to consider removing pre-requisite needs.
  • Nate and Kathleen will reach out to agencies for what support is needed
• MN asks: How are other states leveraging Ed-Fi data to help reduce child poverty? What data is the Education Department sharing across different departments within the state, and how?
  • SC
    • Connecting EC data with SLDS, load to State ODS
      • Including HomeStart, First Step, SNAP
      • Building common application to share access for different programs
      • One application connects to all programs
  • DE
    • Dept of Health to look up API for enrollment so school can be contacted
      • School choice application
    • Lead contact involves students and alert the counselor in the school
  • WI
    • Use Immunization API in Ed-Fi to look up data
    • Have projects in the works or in discussion about providing direct certification data for school food service
  • NE
    • I don't have anyone connecting to anything that is ed-fi directly
    • PED cards
      • HHF doesn’t share data
  • IN
    • IN has granted API access to Dept of Workforce Development to roster their career explorer solution; Treasurer of State to validate enrollment for Education Scholarship Account program; Governors Workforce Council for populating CTE data; and FSSA for Ed ID search/generation.
    • Legal established MOUs for each use case before allowing access.
    • Dept of work force development - pull from API
    • State Treasurer - leveraging API data for tuition
    • CTE data
    • Family social service - EC - education ID
    • First Step - ensure same identifier for one child
  • AZ
    • Enrollment information for foster care placement 
    • Communication with outside depart
      • Dept of economic services - have all information from birth to pre-school
  • MI
    • Sharing data with
      • Dept of Health and Human services
      • Dept of Educ
      • Dept of correction, Treasury, workforce
      • Govt data hub from school districts
    • Which standard to use for what purpose
      • Ed-Fi or CEDS
  • TX
    • Districts  direct upload data to HHS
    • Student enrollment confirmation sent to HHS for validation
• Early Childhood/Section SIG Update
  • Created working draft document on Tech Doc
  • AS will send link for members to review and provide feedback
  • IN ready to implement
• Program Evaluation Data Model - Request from AZ and WI for the evaluation side
  • Program Evaluation model - ticket https://tracker.ed-fi.org/browse/DATASTD-1906
    • See model diagram in PPT slide #7
  • Use Case - Reflects evaluations done regarding a student for a program. 
  • WI - Early Childhood Outcomes - 
    • Entry and exit to the program
    • Collecting aggregate scores
    • Most states are collecting aggregate numbers in different department in different states
      • Outcomes common
      • Focus on IDA
    • On hold for 2024-2025 to have data in SIS
    • Program set up at state level
    • Model has no separate education organization
      • Rosh - program evaluation should have edorg
      • Sayee - will add education organization id reference - Sayee has brought this to the Ed-Fi Standard team’s attention in the above program evaluation ticket.  Ed Comer has agreed to the idea.  
    • Rosh - actually should it be on ProgramEvaluation or on StudentProgramEvaluation, the edorg reference
      • @Debbie but you'd still have an SEOA record which then enable a StudentProgramAssociation record
      • you'd have to have one for the API to accept the eval records
      • Right so if thats the case then you have an SSA record anyway and can submit a StudentProgramAssociation and relatedly the StudentProgramEval record
  • IN - New use cases in IN: Need the student program eval, but will not have a student program association.
  • AZ - Adding one more column if progress made
  • MN
    • Has some custom data elements
    • Screener and screen outcome for early childhood data collection
    • Not EC screen association, not part of Ed-Fi
    • Brief clarification - Minnesota's Screening Program is separate from Part B/C outcomes.
• AZ - 21st CCLC Survey Data
  • Teachers collect and submit data once a year
  • Program may want to collect at other time
  • Program Evaluation Model - link in 1906 ticket
    • Modeled same way as student_assessment_entity
    • Reference to the 21st CCLC program
    • Not in working draft format
    • Will run through test case scenario when ready for draft
  • Program evaluation
    • Annual survey
    • 3 objectives: Classroom participation, Positive Classroom Behavior, positive peer relationship
    • Metadata populated
    • Student program evaluation
    • AZ not going to the element level

Next meeting: 3/2/2023 1:00-2:15PM ct

Last Update: 28 Feb 2023