2022-06-09 Collaborative Work Group Meeting

Participation:

Support: Nancy Wilson - Ed-Fi Governance Support

Refer to this presentation deck for additional details on the meeting minutes and discussions.

The meeting was held on 2022-06-09, 9:00-10:00am CT, via WebEx

Meeting recording LINK

Agenda

1. Welcome (Lyria)
2. Terms of the Ed-Fi Community Intellectual Property Disclosure Policy 
   1. Intellectual Property Slides (Lyria)
3. Introductions
   1. Name, Title, Organization
   2. What worked well last year and/or what should we change for this year? (1 min/person)
4. Ongoing
   1. Please share your growth!  Collabs 2022 Snapshot (Lyria)
5. New Discussion Items
   1. CWG Charter (Sherod & Noah)
   2. Implementation Capabilities Framework (Lyria)
   3. 2022 Collaboratives Survey (Lyria)
   4. Open/Other

Meeting Notes

• Intros: Have a good mix of newcomers and returners (see link above)
• Goals from Charter (see slide 4 of meeting PPT)
  • Prioritization
  • Interoperability
  • Reporting
  • Impact
  • Best Practices
  • Shared Development
• Focus areas (see slide 5 of meeting PPT)
  • Inventory snapshot updated
  • Backlog Board
  • Collaboratively reach out to SIS vendors
  • Collision cases between state and LEA such as in progress grades
    • what data standard and certification should include to get data and use in analytics such as progress grades to help students; 6.0 release in August for SY23-24; grades endpoint and adding 2 new points

• Wish list “I'm really blocked because of XX”:
  • From the chat:
    • CREC: Generic survey utility where districts can customize questions (TPDM is what we used originally)
      • Could think about using this in assessment module, but challenging with teacher/anonymous
      •  MOREnet: has done some work with equity surveys - course performance based on equity and access and on curriculum development platforms
      • Marcos Alcozer: I maintain a Google Forms API to /surveys sync tool and would be interested in building upon that if it helps folks here.

• • • MOREnet:  Want to be ahead of state tools; need timely data of assessment scoring results

• Walla Walla Public Schools: interest in measuring various efficiencies - measuring inputs (e.g. teachers vs student output - relative model) 
• Standardized costing pieces such as comparing mentoring inputs to results
• History of applying edfi against domain - finance data?
• Different philosophies - burgeoning approaches around how to build analytics using ed-fi data
• Lyria: Inventory of use cases; Backlog of requests; Repository of templates
• San Diego County Office of Education: Finance management, transcript management, staff certification management in the ODS
• Education Analytics: Should look more in finance domain and how to leverage Ed-Fi data for analytic purposes
• FLCODE: I think Wisconsin did some work to modify the original finance model? Also seems like San Francisco mentioned to me some work/feedback about the Finance domain?? 
• FLCODE:: @Sayee, did you do some work with the Finance model, too?
• Maureen Wentworth: That is correct, the ed-fi finance work was spear headed by WIand guided by Sayee
• Sayee Srinivasan: Yes, we did a lot of work and we published an RFC.  
• Education Analytics: i think that's a great topic...would be curious to have a few orgs share tactics on that, and needs
• Sayee Srinivasan: https://edfi.atlassian.net/wiki/display/GOV/ED-FI+RFC+18+-+FINANCE+API
• Maureen Wentworth: Plug for the Summit: Wisconsin will be presenting on their finance integration work 
• Sayee Srinivasan: If you all need an insight into this.  I am happy to walk through this when you all need it.  
• Sayee Srinivasan: Yes the Summit session will provide a view of how the model is getting operationalized in WI.  
• Marcos Alcozer: Idea for CWG topic: How do you know that your Ed-Fi implementation 100% matches the source systems?
• INsite: informally, I'd say the best match happens when a district really uses the data from the ODS--which allows them to see when it is wrong and get it fixed. If you never look at it, you will never know.
• Summary of potential topics to explore:
• Integrating survey data
• Financial data access, use, and best practices
• Data Quality
• Considerations that may be at odds with LEA wishlists: district/state collisions - the needs could very well be different - how do we consider and plan for this?
• Implementation Capability Framework (ICF):Robust tool
• Resources: Self-Assessment Tool - recommend that each Collaborative complete this to learn where they are in the ICF capabilities
• Asks: Provide feedback to the team
• Additional Goals:
• Collecting best practices - learning from the pioneering work from this group
• Survey shared as a tool to capture feedback, resources, ideas

Next steps

• Ping Ed-Fi Slack for more discussion
• Send follow up email with materials and resharing links for easy access
• In email, include best channels of comms

• • I know the slack channel was underutilized last year - opportunity to try to reboot this channel? If not, what is the best pathway?

• Reshare the potential topics raised - ask for feedback on these and solicit any others
• Completion of ICF Survey by each Collaborative
• Get availability for next meeting and get that on the calendar

Next Meeting: July 14, 2022 2:00-3:00pm CT

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