2022-08-24 Collaborative Work Group Meeting

Participation:

Support: Nancy Wilson, Ann Su - Ed-Fi Governance Support

The meeting was held on 2022-08-24, 2:30-3:30pm CT, via WebEx

Refer to this presentation deck for additional details on the meeting minutes and discussions.

Meeting recording LINK

Agenda/Notes

• Summit (5 min)
  • Registration/Hotel check in, Reminder on CWG session, Pulse check on Sunday arrivals

• Subcommittee updates and focus areas (~35 min)

• • LEA Engagement Group (Molly and Sherod)
    
    • Challenge engaging people to understand and use the technology
    • Opportunity to make progress in the collaboratives
    • Bridge among different roles within the LEAs/collaboratives
    • Increase stakeholder buy-in refers to group members
      1. Also can refer to people in the field buying-in to use of Ed-Fi (Eric)
    • Possible goal is to communicate within the collaborative to have instructional type mind that lead and engage program officers in the district and help technologists communicate with program staff – How to better get instructional minds engaged in the work
    • Sharing on Slack channels information such as what SIS Collaborative Work Group member agencies are engaging with
    • NMPED  interested in getting involved
  • SEA Liaison Group (Mike Watson)
    
    • Concrete goals to be set by the sub-committee
    • Playbook to guide engagement
    • Proxy in the SEA work group
    • Business profile on different types of customers engaged
  • SIS Challenges and Opportunities (Noah)
    • Goal is to think about ways our kind of organization engage the SIS vendors, leverage on collective voice
    • May prioritize a small number of SIS vendors to make progress
    • Work in Texas is creating a push to work with SIS vendors and maximize the productivity of our shared voice
    • 3 scenarios re our members current work with SIS vendors
      1. State not attending Ed-Fi
      2. State effort separate from this effort
      3. Local/State collaborative
    • Want to create clear goals and leverage our work group voice
  • Next steps
    • Survey to determine how these groups are formed with which members and what the priorities will be
      • https://docs.google.com/forms/d/e/1FAIpQLSdxv7WLQMlkTMaWKGgo2R2OcJHd_IAnNKjXp1hyU6b1VEGgaA/viewform?usp=sf_link
    • Which group is most interesting to you?
    • Leaders will be reaching out with meeting times, where the first meeting will be used to develop measurable subgoals around the overarching goal
    • In light of the existence of subcommittees and their meeting frequency, whole group sessions will move to quarterly sessions. The next meeting will be held at the Summit, Sunday, 11/6, in the afternoon (time TBD)
• Share out (~20 min)
  • Best practice sharing from one of our members (June)

• • • Process Vision for Engaging Smaller LEAs
    • Refer to June’s PPT for additional notes

Action Items:

• Lyria to follow up with June about best point of contacts for her to reach out to
• Members to respond to the Subcommittee survey by Monday, 8/29/2022.
• Michelle to send out survey results to subcommittees leads

Next Meeting:

• Whole group - in person at summit
• Subcommittee - will be decided and managed by subcommittee leaders

Last updated 25 Aug 2022