Student On Track

Description: Counselor - To assign to appropriate courses; To determine need for student

assistance

Actor:   School Counselor

Current State: 

A high school’s guidance counselor must review a student’s transcript to assist with course recommendations for the following year. To do this, he/she must first review the student’s status as “on track to graduate,” including courses taken (and passed) and attendance rate along with assessment results in
mathematics, English language arts, and science as well as progress toward language acquisition for ELL students. The counselors must first review the graduation requirements that were in effect for that student’s year of entry, then access individual student data from three (3) different data systems about current participation in special education and ELL and assessment results for multiple content areas across state, district, school, and classroom assessments. Multiple printed lists would need to be created and compared manually side-by-side to determine which students should be considered for various
course offerings. Completed only once per year but for all students, counselors spend countless hours to gather, analyze it, and compile reports for individual student recommendations.

Future State:  

As spring approaches, high school guidance counselor Jasmine Diamond, wishes to support confirm that students are on-track for graduation. Ms. Diamond closes the door to her office and proceeds to access the district's comprehensive data warehouse. The On-TRack report in the data warehouse allows her to identify the grade level, student groups, the content areas, the assessment results relevant to identifying students who are on track and on grade level. At the department-level common planning meetings tomorrow, Jasmine will discuss recommendations for courses and/or remediation with the teachers to determine a course of action for struggling and high-achieving students.