2024-11-01 DSWG Meeting #4

Participants

The meeting was held 2024-11-01  12:00Pm -1:15pm CT via WebEx

Meeting Agenda

1. Proposed Ed-Fi UDM updates relating to Section 504

2. Shorten School Days updates in the model

3. Adding Dual Credit and post-secondary education institution tracking

4. Discussions on two Student Behavior and Discipline related use cases

5. National School Lunch program (if time permits)

Meeting Materials

• Presentation Deck:

• WebEx Recording Webex meeting recording: Data Standard Work Group-20241101 1819-1
  Recording link: https://edfi.webex.com/edfi/ldr.php?RCID=b7bf663fe4e6811031e54c9b3bc9f413

Meeting Notes

Update on Section 504

• Model Updates:

  • The updated model is based on previous meetings and work done in specific regions.

  • It will be included in the 5.2 release.

• Discussion Points:

  • There was a proposal to have a collection of dates and date types at the program level instead of specific dates.

  • This approach would help in tracking different events associated with dates.

  • The idea of expanding this to programs in general was supported.

  • There was a recommendation to consider duration and date type for better tracking.

  • The difference between begin and end dates versus duration was discussed, with a focus on limiting duration to date, hours, and minutes, and using a descriptor to define it.

  • The use of Section 504 for disability was clarified, with a descriptor having its own core value.

Shortened School Days Updates in the Model

• Proposal:

  • Based on the last meeting, tracking shortened school days for IEP students was considered overkill.

  • The proposal included adding a StudentSpecialEducationProgramAssociation with a decimal to calculate the reduction for IEP students against the general student population.

  • This will be included in the DS 5.2 release.

• Discussion Points:

  • The new property should be ShortenedSchoolDayIndicator.

  • There was a discussion on how this would interact with calendar information and whether it would cause disagreements on enrollment dates.

  • Feedback indicated that using the calendar is required as a solution, but it would be independent from calendar data in some regions and not used for attendance.

Adding Dual Credit and Post-Secondary Institution Tracking

• Model Extensions:

  • Some states have extended the model to collect dual credit data.

  • The maximal solution was discussed, including dual credit on StudentSectionAssociation.

• Discussion Points:

  • There were use cases where students receive dual credit from colleges.

  • The preference was not to require post-secondary institutions but to use a descriptor.

  • Issues were raised about where to tag dual credit and the introduction of a descriptor value.

  • The possibility of having an optional element for a unique identification number assigned to post-secondary institutions was discussed.

  • The terminology of "Dual Enrolled" versus "Dual Credit" was debated, with flexibility suggested to use either term.

  • The storage of dual credit outcomes in course transcripts was confirmed.

  • Different types of dual credits were identified, including students taking classes at colleges, AP classes, and concurrent enrollment.

Two Cases Relating to Student Behavior & Discipline

• Case 1:

  • The issue of schools reporting separate incidents to have a single perpetrator in each was discussed.

  • There was a suggestion to move the weapon descriptor to the student attribute rather than the incident.

  • The model's support for including weapons in student behavior was debated.

  • The need for data collection for version 6.0 was highlighted.

• Case 2:

  • The use case for many-to-many relationships in behavior and discipline was discussed.

  • Assigning severity order for behavior and discipline to align based on severity level was suggested.

  • The model's configurability to allow multiple offenses to one incident was confirmed.

  • The issue of multiple actions associated with one incident and the inability to connect actions to specific behaviors was raised.

  • The proposal to allow either multiple disciplines per incident or multiple behaviors per incident was discussed.

National School Lunch Program

• Postponed: The discussion on the National School Lunch Program was postponed to December.

Next Meeting Dec 13, 2024

• Topics to Cover:

  • Summary of DS updates in 2024

  • Usage of Event in New Mexico Ed-Fi model

  • Unified Duration variable and DurationType descriptor