Document Creation Cycle & Responsibilities
All knowledge base documents created by the Ed-Fi Academy are reviewed at several points in the drafting and development process by the content team, SMEs, editorial teams, and general reviewers . The table below outlines a "typical" document review cycle.
Typical schedule. It typically takes between 6 and 8 calendar weeks from the start-up meeting (the start of the document creation process) to acceptance (when the document is ready to post).
Lead Time. The "Lead Time" is the typical amount of time it takes to produce a certain draft.
Review Window. The "Review Window" is the amount of time given to the reviewers to provide feedback and comment.
Required vs. Optional Reviews. The Optional reviews are just that: optional. Team members will be notified that a new draft is available, but a review is not mandatory. The Required reviews are, as one would expect, required. The Academy team will hold up the production process if a Required review has not been completed.
| Concept | Start-up | Content Development | Publication | |||
| Document Concept /Overview | Start-up Meeting | Document Draft Outline | Internal Brain Dump Meeting | Document First Pass (1P) | Document Second Pass (2P) | Document Posting |
Activity | Meeting | Meeting | Document | Meeting | Document | Document | Document |
Lead Time |
|
| 2 weeks |
| 1 -2 Week | 1 week |
|
Review Window |
|
|
|
| 1 week | 1 -2 week |
|
Typical Assignments | |||||||
Content Champion | Required Attendee | Required Attendee | Required Reviewer | Optional | Required Reviewer | Optional |
|
Content Lead/Team |
| Required Attendee | Required Content Provider | Required Attendee | Required Reviewer | Optional |
|
Senior Editors |
| Required Attendee | Document Creator/Editorial Reviewer (Optional to have Content Lead create draft outline) | Required Attendee | Document Creator/Editorial Reviewer (Optional to have MPIX or Content Lead create document first pass) | Document Creator/Editorial Reviewer (Optional to have MPIX or Content Lead create document first pass) | Document Creator |
SMEs |
|
|
|
| Required Reviewer |
|
|
Community Reviewers |
|
|
|
| Required Reviewer | Optional |
|
Academy Lead | Required Attendee |
|
| Optional | Required Reviewer | Optional |
|