Document Creation Cycle & Responsibilities

All knowledge base documents created by the Ed-Fi Academy are reviewed at several points in the drafting and development process by the content team, SMEs, editorial teams, and general reviewers . The table below outlines a "typical" document review cycle.

Typical schedule. It typically takes between 6 and 8 calendar weeks from the start-up meeting (the start of the document creation process) to acceptance (when the document is ready to post).
Lead Time. The "Lead Time" is the typical amount of time it takes to produce a certain draft.
Review Window. The "Review Window" is the amount of time given to the reviewers to provide feedback and comment.
Required vs. Optional Reviews. The Optional reviews are just that: optional. Team members will be notified that a new draft is available, but a review is not mandatory. The Required reviews are, as one would expect, required. The Academy team will hold up the production process if a Required review has not been completed.

	Concept	Start-up	Content Development				Publication
	Document Concept /Overview	Start-up Meeting	Document Draft Outline	Internal Brain Dump Meeting	Document First Pass (1P)	Document Second Pass (2P)	Document Posting
Activity	Meeting	Meeting	Document	Meeting	Document	Document	Document
Lead Time			2 weeks		1 -2 Week	1 week
Review Window					1 week	1 -2 week
Typical Assignments
Content Champion	Required Attendee	Required Attendee	Required Reviewer	Optional	Required Reviewer	Optional
Content Lead/Team		Required Attendee	Required Content Provider	Required Attendee	Required Reviewer	Optional
Senior Editors		Required Attendee	Document Creator/Editorial Reviewer (Optional to have Content Lead create draft outline)	Required Attendee	Document Creator/Editorial Reviewer (Optional to have MPIX or Content Lead create document first pass)	Document Creator/Editorial Reviewer (Optional to have MPIX or Content Lead create document first pass)	Document Creator
SMEs					Required Reviewer
Community Reviewers					Required Reviewer	Optional
Academy Lead	Required Attendee			Optional	Required Reviewer	Optional