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Participants

 Participants

First Name

Last Name

Organization

Jayesh

Dave

Georgia Department of Education

Jesse

Peavy

Georgia Department of Education

Christine

Armstrong

Kansas State Department of Education

Julie

Cook

Kansas State Department of Education

Christopher

Fletcher

Kansas State Department of Education

Mark

Waddoups

Utah State Board of Education

David

Kelley

Vermont Education Agency

Steven

Arnold

Ed-Fi Alliance

Kathleen

Browning

Ed-Fi Alliance

Michael

Minuto

Ed-Fi Alliance

Support: Ann Su, Ed-Fi Alliance

WebEx Recording LINK https://edfi.webex.com/edfi/ldr.php?RCID=228a56fbb9f67c8932df154bdab2f640

Meeting Material

Agenda and Notes

  • Welcome and introduction

  • Meeting Cadence - continue meeting on a monthly basis?

    • Agreed on continuing with monthly meeting starting in February 2025

  • Ed-Fi Data Submission Bootcamp

    • Review: Boot Camp Slide Deck

    • Background

      • Slide deck was created for Texas and modified for all Ed-Fi Partners

      • Training (bootcamp) available from for any state that needs help

    • Documentation - Interpreting Level 1 errors

      • Ed-Fi Error Encyclopedia xls (see PPT for link)

        • List of error code, details, error category, error resolution

      • Vermont - is this work-in-progress list just errors that Texas has experienced?

        • Kathleen - we tried to create a Ed-Fi core version, so the list does not include Texas extensions

    • Frequent error codes 

      • 400 Bad request

      • 401 Unauthorized

      • 403 Forbidden error

        • Vermont • we had these types of level one dependencies errors in Vermont in the previous system, but the data collection team is indeed responding to these types of errors.

      • 409 Conflict

      • 500 Internal_Server_Error

    • Resolution Examples

      • Explain to vendors and team

        • Vermont • well i think they would really benefit from this walk through of errors that you offered. i will have to speak to James and others in Vermont, but this addresses some the errors by avoiding them.

        • Kathleen

          • SIS have documentation in their system but they are not training the LEAs

          • MSP are doing this training

    • Reaction to training document

      • Training during pilot and parallel phases for LEAs

        • Districts trained in Pilot phase can help train districts in Parallel phase

      • Reach out to MSP to ask them to help training LEA or contact CST

      • Utah • If you have it handy, can you post (or direct me to where to find it online) the different error messages and descriptions you presented?

        • Kathleen

          • Use ours as the base template and add your extension specific chart

        • Meeting recording will also be available

      • Vermont• We will be adding CTE and IDEA to our edfi suite . and there are not many other states doing CTE stuff yet

  • Tech Congress 2025 - April 21 - 23, 2025 in California

Next meeting:

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