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Agenda

  1. Ed-Fi Leadership UpdatesUpdate

  2. 2020 Planning Discussion

  3. Governance Activities

    1. Promotion of 2 RFC’s to standards

    2. Charter for newly formed Internationalization Workgroup

    3. Quarterly review of governance metrics

  4. Ed-Fi Technology Show-and-Tell - Overview of Ed-Fi website updatesReview The Alliance's 2020 Plans
  5. Overview of 2020 Technical Congress
  6. Governance Updates
  7. Ed-Fi in the News

Link to meeting PPT

Participation

Members:

Support:

...

Meeting Minutes

Refer to the meeting PPT for additional details on the meeting minutes and discussions.

When available, meeting minutes should be read, and any corrections sent to Chris.

2020 Planning Discussion

The December GAT meeting will cover Ed-Fi 2020 strategic and roadmap priorities and discussion of the Technical Congress agenda.

For 2020 GAT meeting planning purposes, the potential for additional GAT face-to-face meetings beyond those planned for the Technical Congress and Summit was discussed.  The following suggestions/comments were offered:

  • To help ensure full participation and accommodation of scheduling conflicts the Alliance should provide for remote attendance for these sessions.
  • The hosting organization (such as the LEA or SEA) can engage their leadership and thereby indirectly benefit by getting better future support and participation for Ed-Fi work.
  • Holding an in-person GAT meeting after Technical Congress enables better processing of what’s learned there.
  • In-person GAT meetings are very beneficial and more productive than virtual meetings.
  • Being tied to other events such as Tech Congress can minimize travel and time away from key work responsibilities.
  • Having expenses covered for standalone meetings (when separate from Technical Congress or Summit) will be helpful to members in removing a barrier that would prevent some members from attending – especially those where there is no funding available for such activities.

Additionally, it was noted that SLDS grants are to be announced in early 2020.  Discussing their functionality and coordination should help planning for states and overall roadmap planning.

The Work Group chairs provided updates on their goals/priorities for 2020:

  1. Finance WG – The F-WG is largely done with their major proof of concept project for the ESSA reporting financial extensions in Wisconsin. The pilot phase has 3 vendors; district data should start flowing in December. The FWG can report lessons learned to the larger Ed-Fi community in 2020.  Wisconsin is building an accommodation for smaller districts and charters that do not have FI software.  This can be shared with the community also. Wisconsin is planning to go to full production in 20-21 school year.  This will help move FI RFC through to completion.  The FWG may consider another pilot state to fully vet the FI RFC proposed extensions before finalizing these in the data model.
  2. Reporting and Visualization WG – The RV-WG is fleshing out the proof of concept for what the back-end architecture should look like. The use cases for the proposed architecture validation are on track for the first of December. The visualization group is still working on the estimate and scope of work to upgrade dashboard.
  3. Special Education WG – The SPED-WG meeting at the Summit identified some accommodations for classroom and assessment uses, to include what is needed (prescription) and what is actually provided (delivery). A 2020 goal for the SPEDWG is to prepare an RFC identifying the IEP data requirements for inclusion in the Ed-Fi data model.
  4. Assessment WG – The A-WG had a productive session at Summit that established 2020 goals as follows:
    1. Develop an initial draft of an assessment glossary of terms by the Technical Congress.
    2. Proceed with the district-level roster use case in parallel with the state efforts on rostering.
    3. Pursue a formative assessment use case/project.
    4. Continue the work on Social-Emotional Learning and a better understanding of survey versus assessment data model for SEL
    5. Establish and monitor a set of certification metrics for assessment.
  5. Teacher Prep Data Model WG – The TPDM-WG meeting at the Summit went well. The 2020 priorities include: 
    1. A talent management/human capital (K-12) metric subgroup is under consideration. The focus will be on observations and performance with parallels to K12 evaluations and personnel management.
    2. A new TPDM release is being planning for fall 2020

Governance Activities

There are two RFCs in the queue.  The Alliance recommends:

Following this GAT meeting, a link was be sent out to GAT members to vote on these items. There is one vote per site on the GAT. Contact Chris Moffat with any questions.

There is a Draft Charter for the Internationalization Work Group to be considered by the GAT.  This Work Group will explore and propose opportunities for broad adoption/support of Ed-Fi standards internationally. The first meeting is Nov. 22 and is focused on primary and secondary education. Eric Jansson is the Alliance liaison to this WG.  Some issues to consider as this moves forward include: privacy compliance regarding laws in other nations (GDPR), students who move between nations and coding of identity codes. A link for GAT members to vote on the draft charter was sent out after the meeting.

Chris reviewed the community work group status board on the Ed-Fi website, reflecting community engagement and leadership. This status board helps to show the progress being made by the Work Groups as well as the engagement by the community in helping to guide the Ed-Fi data standards and technology.

The third-quarter health metrics of the Work Groups were reviewed.  The overall cadence and work output look good.

Ed-Fi Technology Show-and-Tell

An overview of Ed-Fi website updates and Implementation Playbooks was provided and include:

  • An Ed-Fi Community Leadership Page
  • Audience-specific Playbooks (by district, state, technology provider and teacher prep provider) to better guide and focus resources for the community.
  • Self-service option for creating an account and having access to Ed-Fi resources.

...

Review of the Alliance's 2020 Plans

The overall 2020 Plan has 5 focus areas for the Alliance leadership team:

  1. Break down vendor barriers to efficiently providing districts data (outside of state reporting)
  2. Create crystal clear onboarding, training, and support paths
  3. Accelerate Ed-Fi adoption in pre-existing & geographically bounded collaboratives
  4. Reinforcing the notion “Why wouldn’t you use Ed-Fi?”
  5. Deliver strategic roadmap items informed from direct community feedback

GAT members stressed the importance of: support to districts and continued assistance to connect the ODS/API to SIS and assessment vendors (especially rostering).

The 2020 Plan also addresses the following key areas of focus:

  1. SEA Focus: Includes integration of Ed-Fi and CEDS; SEA playbook; promotion of the Finance API RFC; assessment rostering; exploration of support for CRDC. GAT members offered support for or interest in: the Finance RFC (Arizona), CRDC (Texas), SEA collaboration with vendors (Nebraska), and stressed the importance of  engaging vendors in state discussions and decisions that affect them.
  2. LEA and LEA Collaboratives Focus: Includes investments in onboarding and training; defining key characteristics for successful ESC and Collaborative support for Ed-Fi; initiatives to address use case collision LEA's and SEA's ; quick-launch cohorts.
  3. Vendor Focus: Includes promotion of the badging program; vendor outreach strategy; certification for 10 new assessment vendors; contributions to Ed-Fi code base.
  4. TPDM Focus: Includes: continue to raise awareness among TPPs and SEAs; Foster 2 to 3 new TPP projects; an RFC to include TPDM in core release of ODS/API.
  5. Governance and Technology Roadmap: Includes supporting community work groups and use cases to evolve data model and standards governance; clarify contracts between agencies and vendors for data exchange; cadence of platform releases; address blockers to broader LEA and ESC adoption of Suite 3; core release of analytics middle tier.
  6. Communications and Community Engagement: Includes showcasing the community; segmenting the newsletter into different audiences; equipping Leadership Council to be advocates for Ed-Fi

Overview of 2020 Technical Congress

This is the 4th Tech Congress and will be held April 20-22 in San Diego. The tier 1 work groups will convene during the main session.  The GAT will convene also, likely during breakfast, which the group expressed support for.  See Event Details and Proposed Sessions for more information.

Governance Updates

There were three Tier 3 governance approvals: 

A replacement "at-large" representative is to be named to replace Steven Fedore.

Ed-Fi in the News

Two articles were discussed that mentioned Ed-Fi:

The meeting was adjourned.

Action Items

  •  Maureen to connect with John Raub and Dean to discuss further the influence that states can have with vendors.
  •  Rick to send John Raub list of assessment vendors and their certification status.
  •  Plan to do a deeper dive on vendor strategy at the next GAT meeting