Chronic Absenteeism Starter Kit

In addition to the general skills, technologies, and team members listed here, the following components are required in order to work with the Chronic Absenteeism Starter Kit:

Software Prerequisites

Database Server (Windows Server 2016-2019) with the following components installed:
- PowerShell 5.0.
- .NET Core 3.1 Runtime.
- Microsoft SQL Server 2016 or 2017 Standard (or higher).
Web Server (Windows Server 2016-2019) with the following components installed:
- .NET Core 3.1 Hosting Bundle. The .NET Core 3.1 Hosting Bundle is required for running the API on IIS.
- Internet Information Services. IIS is the web server that will run the ODS / API.
Microsoft Power BI (Desktop and Service)
Ed-Fi Technology Suite 3
- Ed-Fi ODS / API 5.2
- Ed-Fi Admin App 2.2

Suggested Team Member Involvement

The deployment, configuration, and use of the District-focused starter kits typically involves staff members in these roles in a school district. We recommend involving staff members in at least these roles (or their equivalent in your district) and for these types of responsibilities in order to create a solution team that can support a broad-based, shared understanding of what the solution is and how it works; as well as to position yourself to plan an effective production rollout to your key users.

Team Member Role	Responsibilities
System Administrator (IT department)	Person responsible for installing technology applications and setting up servers (web servers and database servers) for those applications.
SIS Administrator (IT department, typically)	Person responsible for administering and configuring the district's Student Information System (and who can serve as the point of contact for technical support from the SIS vendor if needed).
District Administrator / Central Office Coordinator	Person responsible for procedures, training, and data input/management for attendance taking in the district (often a lead registrar, or accountability/research/evaluation department staff member).
Campus Administrator	A campus principal or assistant principal, especially from a secondary school (middle or high school) would be a recommended team member for use of this chronic absenteeism starter kit. This could also involve a lead counselor from a middle or high school.

Family Engagement Starter Kit

In addition to the general skills, technologies and team members listed here, the following components are required or installed in order to work with the Family Engagement Starter Kit:

Server Specifications

A machine or virtual machine with internet access.
50GB free storage space.
4GB+ of available RAM.
Windows Server 2019.
Administrator access to physical machine or virtual machine.

Software Installed

Windows Components

Microsoft IIS v10 (Internet Information Services web server platform, current version 10+ in Windows 2016-2019)
- URL-Rewite module for IIS
- SSL Certificate
  - Auto install with self-signed and Let’sEncrypt for DNS
Microsoft .NET 4.7+ and .NET Core 2+

Microsoft SQL Server

SQL Server Express 2019 is auto-installed or choose your own edition v2017+
Optional: MS SQL Server Management Studio

Tools

Chocolatey (Package Manager)
Git for Windows (Solution Code Manager)
Visual Studio 2019 Community Edition or higher (https://visualstudio.microsoft.com/downloads/)
Modern browser (Microsoft Edge or Google Chrome)

Ed-Fi Technology Suite 3

ODS / API Suite 3, version 5.1.0
Ed-Fi Admin App 2.2.0

Suggested Team Member Involvement

The deployment, configuration, and use of the District-focused starter kits typically involves staff members in these roles in a school district. We recommend involving staff members in at least these roles (or their equivalent in your district) and for these types of responsibilities in order to create a solution team that can support a broad-based, shared understanding of what the solution is and how it works; as well as to position yourself to plan an effective production rollout to your key users.

Team Member Role	Responsibilities
Program and Data Leads: Central office departments like Accountability or Learning & Teaching	Person responsible for data use and reporting, often for assessment and accountability purposes
Communication Leads: Central Office communications staff	Person responsible for conveying information to parents, guardians, and caretakers of the students in the district
Campus Leads	A campus principal or assistant principal, especially from a secondary school (middle or high school)
IT Leads: System Administrator SIS Administrator	Person responsible for installing technology applications and setting up servers (web servers and database servers) Person responsible for administering and configuring the district's Student Information System (and who can serve as the point of contact for technical support from the SIS vendor if needed)

Family Engagement Portal Data Requirements and Data Loading Priorities

This section describes the minimum and full data requirements necessary to power the Family Engagement Portal.

It is important to follow the Ed-Fi Certification Scripts. These give the basic relational order in which the data must be loaded. See Ed-Fi Student Information Systems API for Suite 3 Certification for details.

At a high level, the following domains are required:

Local Education Agency
Schools
Sessions
Parents
Staff
Section
Students
Course Catalog
Transcript
Grades
Assessments

Minimum Data Requirements for the Family Engagement Portal

Note that these minimum requirements enable parents to be able to login to the application and see basic information about their student, such as: Attendance, Discipline and GPA. They are based on the Ed-Fi Data Standard v3.2.

For more comprehensive information on students and teachers please look at the full data requirements section, below.

Additionally, the following resources work for v2.6.0 and v3.2.0 of the Ed-Fi standard.

Entity

ODS database field

API end-point

Local Education Agency

edfi.LocalEducationAgency

edfi.EducationOrganization

~/ed-fi/localEducationAgencies

Schools

edfi.School

edfi.EducationOrganization

edfi.Session

edfi.SchoolYearType

~/ed-fi/schools

~/ed-fi/sessions

~/ed-fi/schoolYearTypes

Parent

edfi.Parent

edfi.ParentElectronicMail

edfi.SexType

~/ed-fi/parents

~/ed-fi/sexDescriptors

Students

edfi.Student

edfi.StudentParentAssociation

edfi.StudentSchoolAssociation

edfi.SexTypes

Optional but highly recommended:

edfi.GradeLevelDescriptor

edfi.GradeLevelType

~/ed-fi/students

~/ed-fi/studentParentAssociations

~/ed-fi/studentSchoolAssociations

~/ed-fi/gradeLevelDescriptors

Student Attendance

edfi.StudentSchoolAttendanceEvent

edfi.AttendanceEventCategoryDescriptor

edfi.AttendanceEventCategoryTypes

~/ed-fi/studentSchoolAttendanceEvents

~/ed-fi/attendanceEventCategoryDescriptor

Student Behavior

edfi.StudentDisciplineIncidentAssociation

edfi.DisciplineIncident

edfi.DisciplineActionDisciplineIncident

edfi.DisciplineAction

edfi.DisciplineActionDiscipline

edfi.DisciplineDescriptor

edfi.DisciplineType

~/ed-fi/studentDisciplineIncidentAssociation

~/ed-fi/disciplineIncidents

~/ed-fi/disciplineActions

~/ed-fi/disciplineDescriptors

Student GPA

edfi.StudentAcademicRecord

edfi.TermDescriptor

edfi.TermTypes

~/ed-fi/studentAcademicRecords

~/ed-fi/termDescriptors

Full Data Requirements for the Family Engagement Portal

To make full use of all available features in the Family Engagement Portal, the following data is required:

Entity

ODS database field

API end-point

Local Education Agency

edfi.LocalEducationAgency

edfi.EducationOrganization

~/ed-fi/localEducationAgencies

Schools

edfi.School

edfi.EducationOrganization

edfi.Session

edfi.SchoolYearType

~/ed-fi/schools

~/ed-fi/sessions

~/ed-fi/schoolYearTypes

Parents and

Contact Information

edfi.Parent

extension.ParentBiography

edfi.SexType

edfi.ParentElectronicMail

edfi.ParentTelephones

edfi.ParentAddresses

~/ed-fi/parents

~/ed-fi/sexDescriptors

Students

edfi.Student

edfi.SexTypes

edfi.StudentElectronicMails

edfi.StudentTelephones

edfi.StudentParentAssociation

edfi.RelationType

edfi.StudentSchoolAssociation

edfi.GradeLevelDescriptor

edfi.GradeLevelType

edfi.StudentRaces

edfi.RaceType

~/ed-fi/students

~/ed-fi/studentParentAssociations

~/ed-fi/studentSchoolAssociations

~/ed-fi/sexDescriptors

~/ed-fi/gradeLevelDescriptors

Student Programs

edfi.StudentProgramAssociation

~/ed-fi/studentProgramAssociations

~/ed-fi/studentSpecialEducationProgramAssociations

~/ed-fi/studentTitleIPartAProgramAssociations

~/ed-fi/studentCTEProgramAssociations

~/ed-fi/studentHomelessProgramAssociations

~/ed-fi/studentLanguageInstructionProgramAssociations

~/ed-fi/studentMigrantEducationProgramAssociations

~/ed-fi/studentNeglectedOrDelinquentProgramAssociations

Student Indicators

edfi.StudentIndicators

~/ed-fi/studentEducationOrganizationAssociations

Student Attendance

edfi.StudentSchoolAttendanceEvent

edfi.AttendanceEventCategoryDescriptor

edfi.AttendanceEventCategoryTypes

~/ed-fi/studentSchoolAttendanceEvents

Student Behavior

edfi.StudentDisciplineIncidentAssociation

edfi.DisciplineIncident

edfi.DisciplineActionDisciplineIncident

edfi.DisciplineAction

edfi.DisciplineActionDiscipline

edfi.DisciplineDescriptor

edfi.DisciplineType

Student Grades - GPA

edfi.StudentAcademicRecord

edfi.TermDescriptor

edfi.TermTypes

Student Grades - Current Course Grades

edfi.Grade

edfi.GradeType

edfi.StaffSectionAssociations

edfi.Staff

edfi.Course

edfi.CourseOffering

Stuednt Grades - Transcript

edfi.CourseTranscript

edfi.Course

edfi.AcademicSubjectDescriptor

edfi.AcademicSubjectType

edfi.CourseAttemptResultType

edfi.GradeLevelDescriptor

edfi.GradeLevelType

edfi.TermDescriptor

edfi.TermType

edfi.Sessions

Student Missing Assignments

edfi.GradebookEntry

Note: We expect the GradingPeriodDescriptorId to be filled in so we know what type this entry is of.

Numeric grade should be filled in with a ‘M’ for missing assignments.

(Assumption made back in eSchoolPlus implementation)

edfi.CourseOffering

edfi.Courses

edfi.SchoolYearTypes

edfi.StudentGradebookEntry

Student Schedule

edfi.StudentSectionAssociation

edfi.SchoolYearType

edfi.BellScheduleMeetingTime

edfi.CourseOffering

edfi.Course

Student Assessments

edfi.StudentAssessment

edfi.StudentAssessmentScoreResult

edfi.Assessment

edfi.StudentAssessmentPerformanceLevel

edfi.PerformanceLevelDescriptor

edfi.PerformanceBaseConversionType

Student Success Team

Parents (defined above)
Teachers (defined below)
Other Staff (this row)

Counselors

edfi.StudentCohortAssociation
edfi.StaffCohortAssociations
(Plus all defined in Staff below)

Program associations

edfi.StudentProgramAssociation
edfi.StaffProgramAssociations
(Plus all defined in Staff below)

Teachers / Staff / Counselors

edfi.Staff

edfi.SexType

edfi.StaffElectronicMails

edfi.StaffCredentials

edfi.CredentialType

edfi.LevelOfEducationDescriptor

edfi.LevelOfEducationType

edfi.StaffLanguages

edfi.StaffEducationOrganizationAssignmentAssociation

edfi.StaffSectionAssociation

edfi.StudentSectionAssociation

edfi.SchoolYearType

extension.StaffBiography

Student on Track To Graduate

extension.StudentGraduationReadinesses

SEA Modernization Starter Kit

In addition to the general skills, technologies, and team members listed here, the following components are required in order to work with the SEA Modernization Starter Kit:

Software Prerequisites

Database Server (Windows Server 2016-2019) with the following components installed:
- PowerShell 5.0.
- .NET Core 3.1 Runtime.
- Microsoft SQL Server 2016 or 2017 Standard (or higher).
Web Server (Windows Server 2016-2019) with the following components installed:
- .NET Core 3.1 Hosting Bundle. The .NET Core 3.1 Hosting Bundle is required for running the API on IIS.
- Internet Information Services. IIS is the web server that will run the ODS / API.
Ed-Fi Technology Suite 3
- Ed-Fi ODS / API 5.2
- Ed-Fi Admin App 2.2

Suggested Team Member Involvement

The deployment, configuration, and use of the SEA Modernization starter kit typically involves staff members in these roles in a state. We recommend involving staff members in at least these roles (or their equivalent in your state) and for these types of responsibilities in order to create a solution team that can support a broad-based, shared understanding of what the solution is and how it works; as well as to position yourself to plan an effective production rollout to your key users.

Team Member Role

Responsibilities

Business Office - Program/Data Leads and Business Analysts:

People responsible for data use and reporting, often for assessment and accountability purposes

IT Department:

System Administrator
SIS Administrators
Developer

Person responsible for installing technology applications and setting up servers (web servers and database servers)
People responsible for administering and configuring the LEA Student Information Systems (and who can serve as the point of contact for technical support from the SIS vendor if needed)
People responsible for developing systems or applications.

Vendor Relationship Manager

Person responsible for collaborating and communicating with vendors and to make sure the end-to-end integration testing happens.

Educator Preparation Starter Kits

The following system requirements cover both educator preparation starter kits:

Clinical Experience and Performance
Diversity and Persistence

Server Specifications

A machine or virtual machine with internet access.
50GB free storage space.
4GB+ of available RAM.
Windows Server 2019.
Administrator access to physical machine or virtual machine.

Software Installed

Windows Components

Microsoft IIS v10 (Internet Information Services web server platform, current version 10+ in Windows 2016-2019)
- URL-Rewite module for IIS
- SSL Certificate
  - Auto install with self-signed and Let’sEncrypt for DNS
Microsoft .NET Core 6.0

Microsoft SQL Server

SQL Server 2019
Optional: MS SQL Server Management Studio

Tools

Chocolatey (Package Manager)
Git for Windows (Solution Code Manager)
Modern browser (Microsoft Edge or Google Chrome)

Ed-Fi Technology Suite 3

ODS / API Suite 3, version 6.1.0
Analytics Middle Tier 4.0.0
Ed-Fi Admin App 3.1.0
Data Import 2.1.0