Student Academic Record Domain - Overview

Owned by Gabrielle Garonzik
Last updated: Dec 18, 2019 by Eric Jansson

Key Entities

This domain contains:

  • A StudentAcademicRecord entity associated with each Session entity, which in turn has a CourseTranscript entity for each course taken. Together, these entities form a holistic student transcript, containing information about course-level grades and credits.
  • A ReportCard entity and a GradingPeriod entity, which contain information for grading period grades and competencies. Generally speaking, a report card consists of a ReportCard entity for each GradingPeriod entity. A grade is associated with each Section entity.
  • A GradebookEntry entity which represents an assignment in a gradebook. A gradebook contains grades and competencies for classroom quizzes, tests, homework, and projects. Each student’s score for an assignment is a StudentGradebookEntry, which can be a Grade or a CompetencyLevel entity.

Key Concepts

The key concepts include the following:

  • There are three separate subdomain models within this domain, and they each address different but related areas of the academic record.
    • The Student Transcript model is strictly concerned with historical information. Generally speaking, the Student Transcript records that particular student took a certain course during a particular term and received a particular grade and credit award.
    • The Grades and Report Card model is designed to capture score information for Sections for a given GradingPeriod entity. Note that it is not required to use the ReportCard entity; in many cases, implementations just use Grades (ReportCard adds the ability to capture GPAs and other data included on the ReportCard, though often GPAs are only captured via the Student Transcript subdomain).
    • The Gradebook model includes homework assignments, quizzes, and any individual grades earned that would be recorded within a teacher’s gradebook.
  • While data in each subdomain model can influence others, they aren’t a hierarchy. The subdomain documentation in Student Academic Record Domain - Model Diagrams provides additional detail.