FORMAL RELATIONSHIPS WITH OTHER ED-FI GROUPS
This work group is part of a larger Ed-Fi Alliance governance model as depicted in the figure below. As such, it participates with other community work groups, the Ed-Fi Technical Advisory Group and the Partner Group to provide input and feedback to the Ed-Fi Governance Advisory Team.
The work groups comprise part of Tier 1 (Business Review) which consists of program area and technical group members to determine prioritized potential projects and data standard changes for major releases as well as functional minor releases. Tier 1 sends its outputs to Tier 2 (i.e. the Governance Advisory Team or GAT) in the form of a project proposal. Tier 2 (Cross-Functional Review) provides a cross-cut impact analysis and refinement level. This tier is made up of representatives from each work group, Ed-Fi technical impact representation, and Michael & Susan Dell Foundation staff (in audit mode). Tier 2 reviews and recommends cross-domain project proposals for review and cost analysis by Tier 3.
FORMAL RELATIONSHIPS WITH GROUPS OUTSIDE OF ED-FI
The Work Group has formal relationships with members of the education agencies that join the group. The Work Group also encourages Ed-Fi community vendors to participate.
DECISION-MAKING PRACTICES AND OTHER OPERATING PROCEDURES
Requests for decisions, feedback or proposed work are done by using a project proposal to define the request. The Work Group reviews and discusses project proposals that are either created by the members of the group or that are passed down from the GAT for review. A formal vote is required of the voting members of the Work Group and a simple majority is needed to approve a recommendation regarding a proposal.
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Annually, the work groups, Technical Advisory Group and GAT hold a Technical Congress. The agenda is set by the GAT with direction/input from the Ed-Fi Alliance. Meetings are constructed to allow time for cross-group discussion as well as discussions within work groups. Time is scheduled to onboard new members and share key information with all members. Project proposal reviews may also occur at these sessions
WORK GROUP STRUCTURE:
There shall be co-chairs for the Work Group, as appointed by the President of the Ed-Fi Alliance.
There shall be a Work Group Support Team of individuals that perform support the work of the Group as directed by the chairs. This support team is staffed with resources that are made available by the Ed-Fi Alliance.
There shall be task forces or working groups formed as needed by the group leadership chairs to address specific areas or topics of interest to the Work Group.
The Ed-Fi Alliance President will appoint annually a chairperson and co-chair.
The Work Group general membership will be represented in decision-making and recommendations that require broad adoption. The representation will be through the designated contacts for the education agencies.
PROCEDURES AND RESPONSIBILITIES
The Work Group Support Team shall be responsible for:
Scheduling the meetings of the Work Group
Preparing agendas and materials for all meetings
Facilitating the sessions of the Work Group
Maintaining the minutes of all meetings
Conducting research
Convening Work Group information and practice-sharing sessions
Developing tools or protocols to advance the members’ work.
MEMBERSHIP OF THE WORK GROUP
Any interested education agency or vendor that is in good standing with the Ed-Fi Alliance may have representatives in the Work Group. Members are responsible for:
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Membership in the Work Group is ongoing unless the individual requests to be removed from the membership roster or has not participated in Work Group related activities or conference calls.
THE TAO – CODE OF CONDUCT
The Ed-Fi Community is made up of technology and education professionals committed to making a positive difference in the lives of students. As such, the Community is open and welcoming by default. Even so, we have a few expectations we ask of our members, memorialized in this code of conduct.
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Be friendly and open.
Be welcoming.
Be considerate and respectful.
When we disagree, try to understand why.
Be mindful that we value transparency.
Be respectful of intellectual property rights
INTELLECTUAL PROPERTY DISCLOSURE POLICY
This Ed-Fi Community’s Intellectual Property Disclosure Policy (“Policy”) applies to each participant and community member (“Member”) of an Ed-Fi Alliance-sponsored community group or advisory group (collectively, “Ed-Fi Community”) affiliated with the Ed-Fi Alliance, LLC, (“Alliance”), a Texas limited liability company exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code of 1986, as amended. The Alliance provides a free K-12 education Data Standard to school districts and vendors (collectively, “Adopters”), and provides accompanying tools and materials through a royalty-free license.
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Ed-Fi Community Intellectual Property Disclosure Policy
DATE OF LAST REVISION
Revisions should be made in accordance with the New Work Group Chartering Process.
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