Issue Tracker First-Time Login

To access our Issue Tracker, you will need a login. We generally use your GitHub username. See below for instructions on how to log in for the first time.

Step-by-Step Guide

1. Go to tracker.ed-fi.org.
2. Click the "Can't access your account?" link.
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3. Select Username, input your GitHub username and click Send.
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4. An email will arrive with a link to request a new password.
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5. If you can't log in or the e-mail does not arrive, please contact our administrator. Don't forget to tell us your e-mail and GitHub username in the request details.

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Submit an Issue

Issues should be entered for bugs and enhancement requests for our core tech components. Questions can be posted to this forum.

Step-by-Step Guide

This section provides a walk through of submitting an issue to the Alliance.

1. Select the project to which you want to submit your issue. See the article Technical Community Guidelines for a summary of projects and access requirements.
2. Click the "Create" button.
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3. Select the Issue Type.
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   We ask that you use the following issue types:
   • Bug - Bugs/defects you have found on the code.
   • Improvement - Suggested improvement or refactoring of the code for existing functionality.
     
   • New Feature - New features with supporting use case.
4. Enter following information:
   • Summary. A brief description of the issue.
   • Fix Version/s. The specific version, if any, affected by the issue.
   • Issue Description. Be detailed.
     • For bugs, please include the steps to reproduce the bug.
     • For improvements, please include use case details.
     • For new feature requests please include additional details of the user story (details below).
   • Attachments. Attach any screen shots and/or code that can add clarity to the issue.

Issues are assigned to the core technical team project lead. The project lead is the point of contact for code reviews and responsible for integrating pull request submissions into the Ed-Fi core code base.

New Feature Requests User Story

Writing a User Story

When submitting a feature request, it is standard practice in Agile development to do so in the form of a "user story." A user story is a simple account of a feature told from the perspective of a user that is designed to ensure that requests are communicated with the baseline data needed for a developer and others to quickly understand the feature and why it is needed. A user story look like this:

As a {type of user},

I want {goal}

because {reason}.

The parts of a user story:

• {type of user} - Identify who the specific user type is, as in "As a classroom teacher..." or "As the system database administrator...". A not so good example would be "As a user of the software...". If there is a characteristic that is critical to understanding this user, include that too: "As a classroom teacher who is using this software for the first time...".
• {goal} - Say what the user is trying to do or accomplish. Try to describe the interaction as an outcome or goal, and resist describing it as a series of steps. "As a classroom teacher, I want to download the assessment results in text file format...".
• {reason} - Say why the user wants to accomplish the goal. 

A full example would be:

As a classroom teacher,

I want to download the assessment results in text file format

because I may not have Excel or other required software applications installed on my computer.

Entering User Stories in Tracker

When submitting a feature request in Jira, put the whole user story in the "Summary" field.  A user story is designed to be a short but effective vehicle for communicating a need at a glance so others can see what is wanted, who needs it, and why. This allows it to be understood, sorted, voted on, etc. very quickly.

Entering Descriptive Details and Acceptance Criteria in Tracker

In the "Description" field, you can add any additional details you feel are important, or make suggestions as to the best way to supply this feature. Given the user story above, you might write: "Many teachers are using Google Docs instead of Microsoft Office, so when files are downloaded in Excel format they have trouble opening them" or "I think a drop-down offering an Excel and Text file options in the left corner would be best.".

Finally, one best practice we recommend is to add to the description what is called "acceptance criteria." Acceptance criteria are suggestions designed to let the software developer know when the story is complete. To continue the example above, what if the teacher is able to download the assessment results, but her computer does not recognize the file as a text file? An acceptance criteria to fix this might look like this: 

When the file is downloaded, please ensure that it is recognized by the system as a text file and opens in the right application (e.g,. put a ".txt" on it, etc), including on my iPad.

This gives the developer who handles this story a list of specific item to test to ensure the story was completed successfully.